How a UPS Audit Can Save Your Business Money
Save Money with UPS Audits
Businesses can save money through UPS Audits by identifying billing errors and overcharges. A UPS Audit company can carefully examine each line on an invoice to ensure discounts, service charges and accessorial fees have been applied correctly.
These services also enable tracking rate increases and making sure they adhere to contract terms, as well as helping identify cost-cutting opportunities through shipping analysis and contract negotiations.
What is a UPS Audit?
UPS audits provide a thorough examination of your business's shipping processes and practices to ensure compliance with company regulations. Different kinds of audits may cover issues like shipping documentation accuracy and completeness, safety regulations compliance and packaging processes effectiveness - with their primary goal of uncovering cost savings through enhanced efficiency and quality control.
UPS shipping audit processes may be lengthy and complex, but their benefits far outweigh their expenses. Businesses that implement an auditing system to minimize errors and claim refunds that are theirs can reduce errors and recover refunds they deserve more effectively than before. A UPS invoice audit also helps businesses maintain accurate financial records that are essential for budgeting and accounting purposes.
Shipping errors can be commonplace, and an UPS invoice audit is an invaluable way to detect them before they become significant financial drains. By carefully reviewing invoices for duplicate charges or incorrect rates and other mistakes that lead to financial discrepancies, a shipping audit from UPS could save businesses 15-20% off their logistics expenses.
Errors may occur due to administrative mistakes, shifts in shipment plans or administrative inaccuracies; early identification can help avoid them becoming costly recurrent problems that drain resources. Furthermore, UPS audits help businesses determine the correct shipping charge per item on their shipment reducing unnecessary accessorial fees while guaranteeing they get maximum value from their money spent.
An invoice audit with UPS can be an invaluable way of cutting shipping costs and optimizing business supply chains. By identifying cost-cutting opportunities, businesses can not only reclaim refunds owed from carriers but also leverage these savings when negotiating contracts with carriers. Shipping efficiently is essential in today's fast-paced global environment and an audit from UPS can help optimize shipping processes to realize maximum savings.
What does UPS overcharge for?
UPS takes great care in auditing packages as they move through its system, yet mistakes still occasionally happen and it is crucial that invoices be monitored closely in order to detect overcharges due to clerical mistakes, changed plans or extra service fees that add up over time and become costly for your business. Luckily, extra charges may often be rectified through filing a UPS shipping charge correction request.
Shipping charge correction is the process of recovering extra costs incurred as the result of an error or oversight on UPS's part, and through their billing adjustment process allows shippers to submit correction requests within an allotted time frame for eligible shipments that fall into this category. Any approved corrections are then credited directly back into their company account and applied against future invoices; making shipping charge correction an essential component of any business's transportation budget.
One of the main sources of overcharges with UPS is miscalculation in weight and dimensions, especially when shipping large or oversize packages. They offer different dimensional rates so it is essential that packages are accurately measured to avoid incurring these additional fees. Other common overcharges may include peak surcharge, proof of delivery fee and remote area surcharges.
The UPS oversize surcharge is a fee charged on large packages that exceed their maximum dimensions, such as furniture or equipment shipments that exceed maximum dimensions. This charge is determined by weight, length, width, and height - making this often a problem for companies regularly shipping large items but can also occur due to inaccurate or incomplete dimensions information on shipment labels.
Proof of delivery fees are charged for packages requiring signature verification at delivery addresses, which can present problems for businesses that use numerous third-party shipping services or multiple locations. A remote area surcharge applies when shipping to Alaska or Hawaii shipments requiring special transport arrangements; to reduce fees like these businesses should ensure all addresses are accurate as well as use multimodal logistic providers who offer multimodal solutions.
Would a UPS Audit Be Helpful for you?
An UPS audit can be an effective way of uncovering any overcharges, refunds or credits that have slipped through the cracks and improving shipping practices and upholding high standards of quality control.
An extensive UPS invoice review can save businesses significant sums of money. Billing inaccuracies are common in logistics, often leading to overpayment for shipping services. A seasoned audit firm can conduct a complete invoice review that uncovers hidden errors that would otherwise remain undetected.
UPS audits not only identify overpayments but can also improve shipping efficiency and lower logistics costs by eliminating clerical errors and tracking deliveries to ensure they arrive on time, further increasing business reputation while building trust between partners and customers.
An effective UPS audit can assist companies in keeping abreast of changes to shipping regulations and requirements, and ensure they are complying with all relevant laws and guidelines - often saving companies costly penalties in the event of mistakes or violations.
Compliance with shipping regulations and guidelines is of utmost importance, yet a UPS audit cannot capture every potential issue. Even for large corporations, managing and monitoring all of the ever-evolving shipping laws and guidelines can be daunting task. Businesses often prefer engaging a third-party company to conduct UPS audits for them, as these providers can provide comprehensive audit solutions designed to quickly detect shipping errors and overpayments. Also, they can help improve bargaining power with carriers and discover cost-cutting opportunities, leading to significant savings that have an immediate effect on a business's bottom line and enhanced shipping practices that foster trust among existing and potential new customers.
How to Prepare for a UPS Audit
UPS Audits are essential in ensuring businesses pay only for services they actually use, but with so many invoices processed and complex contract terms and rates it can be easy for mistakes to slip through the cracks - adding up over time into significant financial loss for any given company. It's crucial that businesses put processes in place to detect and rectify such errors quickly - an exhaustive UPS audit can save a great deal of money - it is well worth investing the effort for peace of mind!
An invoice audit begins by reviewing charges on your current or previous shipping statement to identify discrepancies, then disputing them with UPS to ensure your negotiated rates, discounts and incentives are applied correctly. Once claimed adjustments appear as adjustments on your invoice they can be discounted with subsequent payments.
UPS audits can identify billing errors while also uncovering savings opportunities such as monitoring rate increases or negotiating more advantageous shipping contracts. By taking proactive steps to lower shipping costs, businesses can increase profits and build relationships with customers and stakeholders alike.
As one of the world's premier parcel carriers, UPS cannot avoid making mistakes. When they do arise, you should be able to claim any refunds that may be available; unfortunately, though, navigating their refund process can be complex and many businesses miss out on getting what is owed them.
Partnership with Mindful Logistics can streamline your UPS cost reduction process and help ensure all refunds are claimed promptly. We can even identify areas within your business where savings could be found, including clerical errors, incorrect addresses and duplicate charges - so you can feel assured you're working with an expert partner that will deliver optimal results.
Get your free Parcel Audit Now!
Ready to work with Mindful Logtistics?
Let's connect! We’re here to help.
Send us a message and we’ll be in touch.
Or give us a call today at (919) 368-6169
Agency Contact Form
More Info on Shipping and Saving
1508 Military Cutoff Road, Suite 205, Wilmington, NC 28403 | Tel: (919) 368-6169